Access To Buildings in RSPhys and After Hours Approval

Approval process for after hours working in RSPhys.

Normal business hours in RSPhys are 8.00am to 6.00pm, Monday to Friday. It is recommended that all work be conducted during these hours where possible. During these hours, there is appropriate coverage in regard to First Aid, Security and Warden coverage. Any work after hours will be restricted due to staff availability in regards to safety practices, and therefore ANU Security cannot be relied upon to cover emergencies out with these business hours. RSPhys staff and students must understand their WHS responsibilities and understand the requirements in the event of an Emergency. All School/Division Inductions and mandatory training must be completed, the list of mandatory course are described below. These can be found on the ANU PULSE website:

  • University WHS Induction 
  • Local WHS Induction (appropriate to your area)
  • WHSMS for Managers and Supervisors
  • WHS for Workers and HDR Students
  • ANU WHS Risk Management

Access to buildings after-hours (6:00pm - 8.00am weekdays and all hours on weekend) is by approval only from RSPhys WHS and your direct supervisor. Once approved, access can be arranged through the RSPhys Building Custodian. 

Laboratories/Workshops

All after hours work will be approved by RSPhys WHS and your direct supervisor. Access to laboratories or workshops will not be approved until the induction and mandatory training for that area has been completed and the appropriate risk assessment and safe work procedure has been implemented. To understand further the risks associated for after hours working, please see the RSPhys After Hours Risk assessment, link here.

The generic risk assessment and safe work procedure can be found below:

RSPhys Generic Risk Assessment Template

Safe Work Procedure Template

To further reduce the risk of after-hours working to RSPhys staff, it has been deemed necessary not to authorize the following procedures:

  • Chemical Processes

The following must have a buddy system implemented, minimum 2 people in the lab/area where the activity is taking place.

  • Cryogenics
  • Filling of Dewars
  • Laboratory activity/task
  • Workshop/Machinery activity

Please not that any activity must have an identified residual low risk in the risk assessment for after hours approval.

If you must work after hours, you must have prior approval from your supervisor and RSPhys WHS and what you're planning to do and where you will be. As a general rule do not work alone in the lab or workshop and no high risk activities may be conducted out of hours. 

Office Work After Hours 

Approval for office after hours work in RSPhys will be granted by WHS Physics. Please send the request through to whs.physics@anu.edu.au and WHS will send an acknowledgment email which will state the following:

  • RSPhys personnel must read the RSPhys After Hours Risk Assessment. Link here.
  • RSPhys personnel must have completed the mandatory ANU WHS training modules through ANU PULSE. Link here.​​​​​​​ The mandatory course are detailed above.
  • RSPhys personnel must be aware of the practices required in the event of an Emergency Evacuation. RSPhys Emergency Evacuation Procedures
  • RSPhys personnel must be aware of their responsibilities in the event of a first aid incident working after hours. For after-hours attention, it is advised to call for an Ambulance on (0) 000 or 112 (from a mobile phone). When possible, advise ANU Security x52249 as they are equipped and trained in first aid. 
  • Approval from your direct supervisor for after hours working.
  • Where possible, work to be done at home after hours.
  • Where possible, have direct communication (phone, email) with your Supervisor when entering and leaving the building.
  • Where possible, have a buddy system in place, minimum 2 people in the area.
  • Person must stay in their designated after hours work area.
  • They must not access any high risk labs/areas.

Please include in your email request, your department, supervisor and office location.

Children are not allowed in University buildings where hazardous locations or restricted locations exist, unless special arrangements are made by the Budget Unit management to ensure children will not enter hazardous locations or restricted locations within the building, or be exposed to hazardous agents.

The general public are not allowed in University buildings where hazardous locations or restricted locations exist, unless special arrangements are made by Budget Unit management to ensure the public will not enter hazardous locations or restricted locations within the building or be exposed to hazardous agents.

Employee responsibility: It is important that an employee does not inadvertently invite an individual, who is not a University employee or approved visitor, into a location that is hazardous or otherwise restricted.

 

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Updated:  4 September 2019/ Responsible Officer:  Director, RSPhys/ Page Contact:  Physics Webmaster