Research Contracts New Process

Published in the Research School of Physics Event Horizon
Vol44 Issue3 21–25 January 2019

Dear Colleagues,

In 2018, the Science based research contracts team transitioned to a university-based research contracts team. To ensure consistency across the Colleges, ‘in-principle’ school approval will be required to commence the review of research contracts (non- ARC/NHRMC agreements) and to proceed with negotiation on behalf of the university.

To facilitate the review of your research contract, delegate approval via the university CPA Tool is required.  Once that is received, the College Research Office will get things moving by requesting a review by the university Research Contracts Office, and you will be contacted by them for further discussion.

The steps in the process are listed in more detail below.

  PROCESS STEPS

  1. Project lead to commence an ANU Costing, Pricing and Approval ( <https://costing.anu.edu.au/Account/Login> CPA) Tool entry with following attachments and notify the College Research Office (CRO) by email:
  2. Draft/submitted proposal (if separate),
  3. Draft contract,
  4. Project budget,
  5. Overheads in accordance with ANU Policy and/or waiver request/approval (as needed),
  6. School/College, ANU contributions – delegate agreements (as relevant),
  7. Any other supporting documents, and
  8. Correspondence from the funder.
  9. School Delegate to provide ‘in-principle’ approval to commence contract negotiations via CPA Tool.
  10. CRO to submit request to the university Research Contracts Office.
  11. University Research Contracts team member allocated, reviews contract, and commences discussion with the Project lead.
  12. University Research Contracts Office negotiates the contract, recommends to the delegate, and organises delegate contract execution. NOTE: Final official ANU Approval is based on the successful negotiation of the contractual terms and conditions for the funding.
  13. University Research Contracts Office distributes fully executed contract to the funder, Project lead, and CRO.

 

Eva Lerable

Manager, Research Management

Joint Colleges of Science

The Australian National University

Peter Baume Building, 42, Level 2 (Room 2.19 E)

Canberra ACT 2601

 

T (02) 6125 9320